How to Use the Price Collection Module

Price Collection Module

🎯 Objective

The Price Collection module simplifies the process of gathering retail prices for SKUs and comparing them with competitor pricing. This ensures businesses stay informed about market trends, identify pricing gaps, and make data-driven adjustments to remain competitive.

📘 Instructions

Step 1: Enable the Module

Ensure the Price Collection module is enabled in the Access Rights.

Next, provide access to admins and field reps’ accounts to the module from Access Rights > Groups.

Portal Level: Enable for admins.
Mobile App Level: Enable for field reps.

Step 2: Prior Competitor Setup (Optional)

To collect competitor prices, it is essential to set up the competitor SKUs appropriately. If the objective is to collect prices only for your own SKUs, proceed to the relevant section.

Define Competitor SKUs
- Refer to the information page on how to set up competitor SKUs here.
Link Competitor SKUs with your SKUs
- Refer to the information page on how to link competitor SKUs with your SKUs here.
Define your SKU's Shelf Price
- Set up the shelf price range to be able to keep track of pricing compliance.
- Refer to the information page on how to set your SKU’s shelf price here.

Step 3: Configure the Module

Go to the Merchandiser page, click on the Price Collection tab in the left-hand menu to reveal the sub-menu, and click Setup.
Setup the Price Group:
- To add manually:
  - Click on the Price Collection tab.
  - Click on the + button.
  - Fill in the required details.
  - Select the Default checkbox to display this price group in all branches, except those with a specific price group assigned.
- To add in bulk:
  - Click on the import Excel icon and select Export Template Excel.
    - Branches sheet:
      - In the Excel sheet, assign non-default price groups to branches in bulk.
    - SKUs sheet:
      - Specify which SKUs and competitor SKUs should be linked within each price group.
  - Upload the completed template to the portal by selecting Import Excel.

The Default Price Group can only be configured manually through the portal, and branch-specific settings cannot be defined within it.

Setup the SKUs:
- Select the price group in which you want to configure the SKUs.
- To add manually:
  - Click on the + button.
  - Use the dropdown filters to refine the SKU options.
  - Select the SKU for which the price should be collected.
  - Click Add.
    - If a competitor SKU is linked to this SKU, it will appear next to it with an unchecked box. Check the box to include the competitor SKU in the price collection for comparison with your SKU.
- To add in bulk:
  - Click on the import Excel icon and select Export Template Excel.
  - In the Excel sheet, enter your SKUs and competitor SKUs in the appropriate columns, ensuring that the competitor SKUs are in the same row as your SKUs to link them together.
  - Upload the completed template to the portal by selecting Import Excel.

Competitor SKUs that are not linked to your SKUs can be added separately by selecting them from the Competitor SKUs filter.
SKUs can be added in bulk without having to link them to competitor SKUs. Simply leave the competitor SKUs column blank.

Branch Setup
- Assign the appropriate price group to a branch.
- To add manually:
  - Click on the price group you wish to assign.
  - Click on the Branch tab.
  - Click on the + button.
  - Fill in the required details.
- To add in bulk:
  - Click on the price group you wish to assign.
  - Click on the Branch tab.
  - Click on the import Excel icon and select Export Template Excel.
  - In the Excel sheet, fill in the corresponding details.
  - Upload the completed template to the portal by selecting Import Excel.

Step 4: Configure the Settings (Optional)

Click on the Settings page under the Price Collection tab.
Enable the settings based on your preference according to the below:

Validate shelf price: Enable this feature to get a real-time comparison on the app between the price added with the shelf price defined in the SKU settings. If the price is out of range, it will trigger a red flag.
Get latest prices: Enable this to allow field reps to validate prices based on their last visit to the same branch.
Display all items: Enable this to display the SKUs set up for price collection in a single list. If disabled, the SKUs will be categorized according to their respective categories.

Step 5: Configure the Mobile App

Upon accessing the Price Collection module, the display will be determined by the settings configured at the portal level.

“Get Latest Prices” Enabled

If the Get Latest Prices setting is enabled, field reps will be able to work with pre-populated data collected during the previous visit to the same branch.

Click the checkmark to indicate that the SKU has been found.
- Prices can only be entered or edited if the SKU is marked with a checkmark.
Click the X to indicate that the SKU was not found in-store. This will clear any previously entered data.
If neither option is selected, the SKU's price will not be sent to the portal when the visit is submitted.
Promo-Price: Field reps can include the price of the SKU if there is a promotion running in this section.

This video also demonstrates how the display appears when the Display All Items setting is enabled.

“Get Latest Prices” Disabled

If the Get Latest Prices setting is disabled, field reps will begin with an empty form, and no data from previous visits will be pre-filled.